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UL Student Life together with its Clubs & Societies Department (UL Wolves) are committed to protecting your privacy and to be transparent about what information we hold. We understand our obligations to you to help you understand how and why we process your personal data.
This privacy notice sets out the basis by which we collect, use and disclose the personal data of our Clubs & Society members, as well as your rights in respect of such personal data.
We may update this privacy notice from time to time. The version available online will always be the most up to date current version and your notifications will be through the webpage.
You will have provided all of the information we hold, when you complete our UL Wolves on-line Club/Society membership account form, as the preparatory step to join the Club and/or Society of your choice.
If you choose not to provide that personal data when requested, we will not be able to permit your membership of any Club or Society.
When setting up a Clubs & Society UL Wolves account, we will collect and gather the following categories of personal data,
Identity data; Name, Home Country/Irish County, Date of Birth, Gender
Contact details; Telephone number(s), Address, E-mail Address
In Case of Emergency Details; Name, Relationship, Telephone number, Address
Education/Employment Details; Student/Staff Status, Student ID Number, Course/Department, Year of Study, Study Duration
Medical Data; On line tick Box, GP’s Letter of referral
The legal basis upon which we hold personal data is the following:
We will use our best endeavours to guarantee that all Personal Data that you have submitted to us is maintained and up to date. However, it is your responsibility to inform us of any changes to your Personal Data to ensure that it is up to date.
If you are a Club or Society committee member, we may also pass information to you directly to assist with the promotion and development of your particular Club or Society i.e. offers/discounts/sponsorship from Hotels, Entertainments, Travel providers. We will not share your personal data with these providers.
You have the following rights;
Right to be informed
This Privacy notice provides the information you are entitled to receive on how your data is collected, stored and processed. In a clear and accessible way.
Right of Access
Please contact us if you would like to request access to a copy of your data in electronic form There is no charge for us providing you with this data and it will usually be provided within one month of the request. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse your request in these circumstances. We may need specific information from you to help us confirm your identity and ensure your right to access.
Right of correction/deletion
You may exercise your right to have your personal data erased in a number of circumstances e.g. if the data is no longer necessary in relation to the purpose for which it was created or you withdraw consent. If you have provided consent for the processing of your data, you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing, before your consent was withdrawn.
The security of your Personal Data is very important to us.
We will ensure that we have in place appropriate technical and organisational measures to prevent unauthorised or unlawful processing of Personal Data and against accidental loss or destruction of, or damage to Personal Data. We use a variety of security technologies and procedures to help protect your personal information from unauthorised access, use or disclosure.
Clubs & Societies (UL Wolves) under the auspices of UL Student Life is the controller and processor of data for the purposes of the Data Protection Act.
If you have any concerns as to how your data is processed you can contact;
Head of Student Engagement
UL Student Life
University of Limerick
Any complaints with regard to this policy should be directed to:
UL Student Life
University of Limerick
You also have a right to complain to the Data Protection Commissioner:
21 Fitzwilliam Square South
+353 578 684 800
+353 761 104 800
Or to apply for review by the Court pursuant to the Data Protection Act, 2018.